Walt Disney Travel Company Discover the magic at Walt Disney World with Walt Disney Travel Company (International)

Booking Terms and Conditions

Mickey and young girl at Disney's Animal Kingdom

These terms and conditions of booking are valid from 21st February 2018.


These booking terms and conditions (Booking Conditions) will apply to all Bookings for Rooms and/or Park Tickets ("Bookings") and will govern your relationship with Walt Disney Travel Company, part of The Walt Disney Company Limited (we, our and us). Please read them carefully before you book. Your contract is with The Walt Disney Company Limited registered in England & Wales under Company Registration Number 530051 whose registered office is at 3 Queen Caroline Street, Hammersmith, London W6 9PE.

Any correspondence regarding your Booking should be sent to Walt Disney Travel Company, 3 Queen Caroline Street, Hammersmith, London W6 9PE or via email to: disneytraveluk@disneyonline.com for Walt Disney World Bookings. Where we refer to you we are referring to all persons named in your Booking (including anyone who is added or substituted at a later stage).


1. Definitions

In these terms and conditions:

Advance Booking means any Disney Deluxe Villa Resorts booking made more than 330 days in advance of check-out date.

Amendment means any change to your Booking requested by you which results in (a) change to the number of persons allocated to a particular room which forms part of your Holiday; (b) an extension or reduction in the duration of your Holiday; (c) a change to your hotel; (d) a change to the type or class of room which forms part of your Holiday; (e) a change to the departure date or return date of your Holiday and/or (f) a change to the name or age category of any of the persons named in your Booking Group, but excluding any transfer of a Booking made pursuant to Section 9.

Booking means any type of Holiday booking for which we issue a Confirmation Invoice.

Booking Group means all persons named on the Booking and the Confirmation Invoice.

Confirmation Invoice means written confirmation of your Booking.

Disability includes any person whose mobility when using transport is reduced as a result of any physical disability (sensory or locomotor, permanent or temporary) intellectual or psychosocial disability or impairment, or any other cause of disability, or as a result of age, and whose situation needs appropriate attention and the adaption to his particular needs of the services made available to all passengers.

Force Majeure means any event or circumstance which we or the supplier of the service in question could not, even with all due care, foresee or avoid. Such events may include, whether actual or threatened, war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, volcanic ash, epidemics, fire and other situations which are outside our, and/or our suppliers' control.

Holiday means any Booking for any Room Only, Room/Villa and Ticket(s), Ticket(s) only or any combination of them, which you book with us.

Lead Name means the person who makes the Booking and contracts with us.

Minor means any person under 18 years of age.

Package means the pre-arranged combination of at least two of the following components when sold or offered for sale at an inclusive price and when the service covers a period of more than twenty-four hours or includes overnight accommodation: (a) transport; (b) accommodation; (c) other tourist services not ancillary to transport or accommodation and accounting for a significant proportion of the package.

Room(s) means Walt Disney World Resort or Disney Springs Resort Area Hotel Rooms.

Ticket(s) means Walt Disney World Resort Theme Park Tickets.

Travel Agent means any agent through whom your Booking is made.

Villa means rental villa accommodation.


2. Your Holiday Booking

  1. The Lead Name must be 18 years old at the time of booking and possess the legal capacity and authority to enter into a legally binding contract and accept these Booking Conditions as binding on the Booking Group. Minors must be accompanied by an adult. The Lead Name is the only person able to make changes, amendments and cancellations and is responsible to provide the correct information relating to every person in the Booking Group and provide all information relating to the Booking (including any changes to it) to all persons in the Booking Group. All Holidays and any other services are subject to availability at the time of booking. All money paid to one of our authorised Travel Agents for any Booking for which we issue a Confirmation Invoice shall be treated as having been paid to Walt Disney Travel Company
  2. Once your Booking is made and the correct deposit received, we will send the Lead Name a Confirmation Invoice whereupon a contract for the arrangements specified in that Confirmation Invoice will come into existence between you and us. If we are unable to confirm some of the arrangements comprised in your Holiday straight away, we may still issue a Confirmation Invoice but a contract for arrangements that have not been confirmed will only be made when we have sent you written confirmation that those arrangements have been confirmed. If there is any change to your Booking before the Confirmation Invoice is issued, we will notify you promptly of any new or changed details, including a change to the total price (if any). Confirmation of Advance Bookings will be sent as soon as reasonably possible after the date which is 330 days before check-out date. Until confirmation, guests will be entitled to amend or cancel their Advance Booking without charge. If any detail on the Confirmation Invoice is not correct, please tell us or your Travel Agent immediately. If there is an obvious error on the Confirmation Invoice we reserve the right to correct it as soon as we become aware of it, but we will aim to do this within 7 days of issuing the Confirmation Invoice or, if your departure is within 7 days, no later than 24 hours before you go. If any of these changes are not acceptable then you will be entitled to a full refund. The Confirmation Invoice shall detail the total cost due, sums already paid and reconfirming the date any balance is due to be paid prior to departure. If we or your Travel Agent have not received any sums due by the due date as specified in our Confirmation Invoice, we reserve the right to treat your Booking as cancelled by you. Failure to pay the deposit or any other sum due will result in the deposit being forfeited by way of cancellation charges which are set out under Section 11 below.

3. Your Financial Protection

Our ABTA bond (ABTA number W1803) will financially protect any Booking which is a Package. Please go to www.abta.com for a copy of the guide to ABTA’s scheme of financial protection. If your Booking does not constitute a Package the financial protection referred to above does not apply.


4. The Price You Pay

  1. The prices we advertise are correct at the date of publication. We reserve the right to change or correct errors in both advertised and confirmed prices (both before and after the Confirmation Invoice has been issued). Before you make a Booking, we will give you the up to date price including the cost of any supplements, upgrades or additional facilities which you have requested. There will be no change to the price of your Package within 30 days of departure. We will absorb any increase equivalent to up to 2% of the price of your Package, excluding insurance premiums and any amendment charges. For price increases of more than 2% you will be charged for the amount over and above that per person. If the increase is 10% or more of the price of your Package (excluding insurance premiums and amendment charges), you will have the option of (a) paying the increase, or (b) changing to another Package if we are able to offer one (if this is of equivalent or higher quality, you will not have to pay more, but if it is of lower quality you will be refunded the difference in price), or (c) cancelling and receiving a full refund, except for any amendment charges and cancellation charges incurred. Should you decide to cancel, you must exercise your right to do so within 14 days from the issue date printed on your Confirmation Invoice. Should the price of your Package go down due to the changes mentioned above, by more than 2% of your Package price, then any refund due will be paid to you.
  2. Bookings which include access to any Disney Resort do not include meals, beverages, gratuities or any other item of a personal nature unless your Booking includes a Disney Dining Plan or you purchase this as an extra. All extras purchased in any Disney Resort must be settled in resort prior to departure and you may be asked for a deposit or credit card details on arrival.

5. Paying for Your Booking

Paying for your Walt Disney World Booking

All Payments may be made by calling 00 800 2006 0809.

Payment for Walt Disney World bookings can be made by visiting www.disneyworld.co.uk/payment

Holidays which include: Booking Date Deposit Balance payable
Disney World Theme Park tickets only n/a n/a Payable in full at time of booking
Disney World Accommodation 8+ weeks before departure €65pp Payable in full 8 weeks before departure
8 weeks or less before departure n/a Payable in full at time of booking


6. If We Change Your Booking

  1. On occasions changes to your Booking are unavoidable and we reserve the right to make these. Changes are normally minor in nature. A significant change to a Booking includes a change of accommodation to a lower category and/or price for the whole or a major part of your time away, or a significant change of Resort or Theme Park area. We do our best to avoid cancelling Bookings but we must reserve the right to do so. We will only cancel your confirmed Booking after you have made full payment where we are forced to do so as a result of Force Majeure or lack of minimum numbers. We will notify the Lead Name or your Travel Agent of cancellation for this reason as soon as reasonably practicable. If we have to make a significant change or cancel your Booking, we will tell you as soon as reasonably possible. If there is time to do so before departure, we will offer you the choice of the following options:-

    1. for significant changes - either accepting the changed arrangements or cancelling in which case you will receive a full refund of all monies you have paid to us; or
    2. for all other changes which are not significant - purchasing an alternative Package from us, of a similar standard to that originally booked, if available. For any alternative Package which we offer you, you will not be asked to pay any more than the price of the original Package. If any alternative offered by us is in fact cheaper than the original one, we will refund the price difference. You may reject any alternative Package we offer you and choose any other available Package however you must pay the applicable price of that Package and this may mean paying more if it is more expensive (or receiving a refund if it is cheaper).
  2. We will, where compensation is appropriate, pay you the compensation payments set out below subject to the following exceptions. Compensation will not be payable and no liability beyond offering the choices specified above can be accepted where we are forced to make a change or cancel as a result of Force Majeure. No compensation will be payable and the above options will not be available if we cancel your Package as a result of your failure to comply with any requirement of these Booking Conditions entitling us to cancel (such as you failing to pay on time), or where a change is a minor one.

    Period before departure: 0-13 days 14-27 days 28-41 days 42-56 days 56+ days
    Compensation payable per person (excluding infants) €50 €38 €25 €13 €0

    In the case of reduced price or special offer Bookings, the compensation payable will be 50% of the above rates.


7. Transfer of a Booking

A Booking may be transferred to another person subject to the amendment fees set out in Section 8 below. We aim to agree to such a transfer where the request is not less than 14 days inclusive before the scheduled departure date, and the primary reason for the request is that the relevant Booking Group member will be prevented from travelling by reason of an unavoidable event, such as illness, death of a close relative or jury service. We may require satisfactory evidence before agreeing to a transfer. No transfer will be accepted 13 days or less before the scheduled departure date and shall be treated as a cancellation by the Booking Group member in respect of whom the transfer is requested, and cancellation charges shall become payable (see Section 9). All transfers to another person will be subject to an administration charge of €65 per Booking, in addition to any cancellation fees which may be due. The person to whom the Booking is transferred must comply with all the terms of the existing Booking and accept the transfer and the terms and conditions of your Booking. The original Lead Name shall remain responsible for the payment of any balance that may be or become due in respect of the original Booking by virtue of the transfer.


8. If You Change Your Booking (see Section 9 if you want to cancel your Booking)

  1. If, after we have issued your Confirmation Invoice, you wish to alter your Booking in any way (other than a transfer to another person as per Section 7), the Lead Name (or your Travel Agent) must make a written request to us at least 14 days before departure, quoting your booking reference. This should be received in writing to Walt Disney Travel Company, 3 Queen Caroline Street, London W6 9PE or by email to: disneytraveluk@disneyonline.com quoting your booking reference. Any amendment will be subject to availability and costs and an amendment fee will also be charged. Before we accept any amendment, we shall advise the Lead Name if there are any further charges to be paid. These charges shall be paid on confirmation of the amended Booking. No changes are allowed from a full price Booking to a special or other promotional offer.
  2. The following terms and exceptions will apply to any requested amendment to your Booking:

    If a Booking is changed, the price payable at time of original booking will be the price applicable at the time the change is made.

    In the event the value of your Booking is the same or increases as a consequence of any amendment to that Booking the amendment fee will be waived. For any amendments made more than 14 days before the scheduled departure date affecting your Hotel, Disney Park Tickets and Disney Dining which form part of your Booking, you will be charged at €65 per Booking. Any amendments affecting your Hotel, Disney Park Tickets and Disney Dining which form part of your Booking requested 14 days or less before your scheduled departure date will be treated as a cancellation and the applicable cancellation charges will apply. Please note that changes made to the number of persons in your Booking Group may result in a change to the price of your Booking.

    Amendment Date Amendment fees
    Accommodation
    Yes Less than 56 days before departure date Cancellation fees apply, as per Section 9
    56+ days before departure date €65 per booking


9. If You Cancel Your Booking

  1. If you wish to cancel your Booking, the Lead Name must write to us requesting the Booking to be cancelled. This should be received in writing to Walt Disney Travel Company, 3 Queen Caroline Street, London W6 9PE or by email to: disneytraveluk@disneyonline.com quoting your booking reference. In the event of any cancellations (whether at your request or otherwise as provided in these Booking Conditions) the following cancellation fees shall be payable (as a % of total Booking price):

    1. Cancellation Fees for Room Only, Room & Ticket, Ticket Only Bookings:

      Period before departure date that cancellation notice is received by us or a deemed cancellation occurs Cancellation charges as a % of total Contract Price
      More than 56 days €65 per person
      56 - 29 days 30%
      28 - 15 days 40%
      14 - 5 days 50%
      Less than 4 days 100%


10. Our Liability to You

  1. Compliance by us or our suppliers with any applicable regulatory requirements will be proper performance of our, and our suppliers' obligations. This does not necessarily mean compliance with each and every local law and regulation, particularly where these impose absolute obligations. You must show that reasonable skill and care has not been used if you wish to make any claim.
  2. Services and products offered or provided to you by independent third party service providers are charged as extras. These contractors may include a doctor, medical personnel, hairdresser, manicurist, masseuse, photographer, entertainer, fitness instructors, spa personnel, beauticians, internet/I.T. personnel or other instructional concessionaires, art or other auctioneers, shopkeepers and others providing services. These limitations apply to all independent contractors. These contractors work directly for you when performing their services. Walt Disney Travel Company is not responsible for their performance (or for any such contractor’s acts or omissions) or any products offered or provided by them.
  3. We shall not be liable to you where the cause of the failure in your Package or any death or personal injury you may suffer is not due to any fault on our part or that of our servants, agents or suppliers because it is either attributable to you or any member of your Booking Group, or attributable to someone unconnected with your Package and is unforeseeable or unavoidable; or because the failure is due to unusual or unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised, or due to an event which neither we, nor our servants, agents or suppliers could have foreseen or forestalled.
  4. If any international convention applies to or governs any of the services or facilities included in your Booking arranged or provided by us, or provided by any of our suppliers, and you make a claim against us of any nature arising out of death, injury, loss or damage suffered during or as a result of the provision of those services or facilities, our liability to pay you or any member of your Booking Group compensation and/or the amount (if any) of compensation payable to you or any member of your Booking Group by us will be limited in accordance with and/or in an identical manner to that provided for by the international convention concerned (in each case including in respect of the conditions of liability, the time for bringing any claim and the type and amount of any damages that can be awarded). International Conventions which may apply include: in respect of international air travel, the Warsaw Convention 1929 (including as amended by the Hague Protocol of 1955 and by any of the additional Montreal Protocol of 1975) or the Montreal Convention 1999; in respect of rail travel, the COTIF Convention concerning International Carriage by Rail 1980 (as amended); in respect of carriage by sea the PLR and where applicable, the Athens Convention 1974; in respect of carriage by road, the Geneva Convention 1973; and, in respect of hotels, the Paris Convention 1962. We will provide you with copies of the relevant conventions if you ask us. This means that we are to be regarded as having all benefit of any limitations of compensation contained in any of these conventions or any other international conventions applicable to your Booking.
  5. You must assist us in recovering from any third party any sum which may compensate us for any sums we pay you. In particular, you are obliged to assign to us any rights that you may have against any other person whose acts or omissions have caused or contributed to our legal liability to pay you compensation. You must also provide us with all assistance we may reasonably require. Finally, you must follow the procedures for the notification of complaints set out in Section 11 below ("If You Have A Complaint").
  6. Should you become ill while on your Holiday, you must, in addition to reporting your illness to our representative, local agent or Duty Office, consult a local doctor and also consult your GP upon your return from your Holiday. Should you then wish to make a claim against us as a result of that illness, you must provide us with details of both the local doctor whom you saw and your GP, together with written authority for us to obtain a medical report from both those doctors.
  7. If you or any member of your party suffers during your Package any difficulty through misadventure as a result of any activity which does not form part of your Package, we will offer you prompt assistance. All assistance (financial or otherwise) is subject to our reasonable discretion and a maximum total cost to us of €1,262 per booking and is subject to you notifying us that you require such assistance within 30 days of the incident. If you are entitled to have any costs and expenses arising from such an incident met by or from any insurance policy or if you obtain a costs order against anyone in relation to the incident, you must repay to us the costs and expenses we spend in assisting you.
  8. Notwithstanding anything to the contrary elsewhere in these Booking Conditions, we shall not in any circumstances be liable to you or any member of your Booking Group for any loss or anticipated loss of profit, loss of revenue, loss of use, loss of contract or other opportunity (whether direct, indirect or consequential) nor for any consequential, incidental or indirect loss or damage of any kind whatsoever.
  9. For claims not involving personal injury, death or illness or which are not subject to any of the conventions contemplated in Section 10(d) above, any liability which we may incur for the negligent acts and/or omissions of our suppliers shall be limited in total to a maximum of the price which you paid for your Booking, excluding insurance premiums and administration charges.
  10. The amount of compensation we will pay for any loss or damage to luggage is limited in accordance with the conventions listed in Section 10(d) above. For claims for missing or damaged baggage you must follow the rules on the back of your ticket or contained within the Carrier's conditions of carriage. Please note, time limits apply within which to notify us or the Carrier and make a claim. We will not accept liability for high-value items which you should insure for the appropriate amount. If there are no applicable limits for luggage then our liability will be limited to €500 per person.

11. If You Have a Complaint

  1. If you have a complaint about your arrangements whilst away, you must immediately notify the supplier of the service in question locally. If they are unable to resolve the problem immediately, and a member of our staff is not available, you should contact us straight away and we will endeavour to assist. If you are still not satisfied on your return home, you must write to us within 28 days of your return, providing all other relevant information to allow us to investigate your complaint properly. Any correspondence regarding your Booking should be sent to Walt Disney Travel Company, 3 Queen Caroline Street, Hammersmith, London W6 9PE or via email to: disneytraveluk@disneyonline.com, quoting your Booking reference.
  2. If you do not give us the opportunity to resolve any problem locally by reporting it to the supplier, or calling and informing us, then we may not be able to deal with any complaint on your return. Disputes which cannot be settled amicably may be referred to arbitration under an independent scheme devised by ABTA and administered by the Chartered Institute of Arbitrators. This provides simple and inexpensive arbitration on documents alone. The Scheme does not apply to claims for more than €5,000 per person or €25,000 per Booking or claims which are solely or mainly in respect of physical injury or illness or the consequence of such injury or illness. The Scheme can, deal with compensation claims which include an element of minor injury or illness subject to a limit of €1000 on the amount the arbitration can award for per person in respect of this element. If you elect to seek compensation under this Scheme, written notice requesting arbitration must be received by ABTA within 18 months after the date of return from the Holiday. After this time limit, arbitration under this Scheme will be available if we in our absolute discretion agree. For injury and illness claims, you may use the ABTA Mediation Procedure. This is a voluntary scheme and requires our agreement. Details of the Arbitration and mediation schemes are available from us on request or from ABTA at www.abta.com.

12. Your Behaviour

If we or any other person in authority is of the reasonable opinion that you are behaving in such a way as to cause or be likely to cause danger or upset to any other person (including our staff or agents) or damage to property, or could be disruptive or is/are suffering from a contagious disease, we will be entitled to terminate your Holiday. You will not be allowed to proceed with your travel arrangements and/or will be required to leave the flight, ship, accommodation or other service and we will have no further responsibility to you including any return travel arrangements. No refunds will be made and we will not pay any expenses or costs incurred as a result of the termination. You will be responsible for making full payment for any damage or loss caused by you or any member of your Booking Group during your time away. Payment must be made direct at the time to the service supplier concerned, failing which you will be responsible for meeting any claims subsequently made against us (together with our own and the other party’s full costs and expenses including legal costs) as a result of your actions or those of any member of your Booking Group.


13. Special Requests

If you have any special requests, please tell us when you make your Booking. We will try to meet your needs but cannot guarantee to do so.


14. Travel Insurance

It is a condition of your Booking that the Booking Party, including infants and children, are adequately insured on holiday. It is your responsibility to take out before travelling insurance suitable for your needs for the entire duration of the Booking. We shall not be liable for any costs or losses through your failure or the failure of your Booking Group to take out adequate insurance cover.


15. Health and Travel Documentation

It is your responsibility to ensure that you are in possession of all necessary travel and health documents before departure. We are not liable if you are refused entry onto any transport or into any country due to failure on your part to carry correct documentation. If failure to have any necessary travel or other documents results in fines, surcharges or other financial penalty being imposed on us, you will be responsible for reimbursing us accordingly.


16. Infants & Minors

A Minor not travelling with a parent or legal guardian must be accompanied by a Responsible Adult. The parent/guardian of a Minor not travelling with them must authorise a Responsible Adult to have custody and control over the Minor at all times and to contract on their behalf with us. All Adult Guests/Responsible Adults on the booking shall be jointly and severally responsible for the conduct and behaviour of any Minors on their Booking.


17. USA - Travel Authorisation (ESTA)

It is mandatory for anyone travelling to or transferring through the US under the Visa Waiver Program, to obtain approval to travel no later than 72 hours prior to travel by completing an online process ESTA (Electronic System for Travel Authorisation) scheme. The cost of an ESTA is currently approx $14 per person and can be obtained by visiting https://esta.cbp.dhs.gov where further information on the scheme and up to date fee can also be found. Once completed and approved, the ESTA application is valid for two years and allows multiple visits without the need to reapply. Travellers can apply for an ESTA even if they have no firm plans to travel to the US. Failure to obtain an ESTA could result in the passenger being denied boarding.


18. Law and Jurisdiction

Your contract with us and any non-contractual obligations arising from or in connection with it shall be governed by and construed in accordance with English law however these terms will not limit or remove any consumer protection rights that you may be entitled to under the mandatory laws of your home country. Both you and we agree that the courts of your home country shall have non-exclusive jurisdiction.


19. Data Protection

Walt Disney Travel Company will collect and hold personal information in accordance with its Data Protection Policy. You consent to our processing and transferring information in this way (if we cannot pass this information to the relevant suppliers, whether in the EEA or not, we will be unable to accept and confirm your Booking).


20. Disability or Reduced Mobility

You must notify us prior to the time of making your Booking (and no later than 48 hours before your departure) of any relevant personal circumstances and needs of any member of your Booking Group including, without limitation, any Disability, if not self-reliant or there is restricted mobility - for example if you have difficulty in walking 500 metres; by calling our Call Centre 00 800 2006 0809. Please also notify us if there is any change in the circumstances of any member of your Booking Group previously reported to be with reduced mobility or as not being self-reliant.


21. Luggage, Valuables and Other Possessions

You must comply with the luggage allowances of the Carrier(s). Please note air Carriers may charge luggage fees and restrict luggage to one bag per person so check with your air Carrier before you depart. You must retain valuables such as cash, negotiable securities or other financial instruments, gold, silverware, jewellery, ornaments, works of art, photographic/video/audio equipment or supplies, laptop computers, cellular phones or other valuables in your personal control at all times. Neither we nor any airline or any supplier will be responsible for any damage to or loss of any of these items. Dangerous or illegal articles such as weapons, explosives, oxygen, combustible substances or non-prescription controlled substances may not be brought to the Walt Disney World® Resort. Any such items shall be confiscated and may be disposed of without any liability to you or any member of your Booking Group.